Ukraine

  • Humanitarian Needs and Response Plan
  • From: 01/01/2025 to: 31/12/2025
  • Published: 16/01/2025
  • Coordinated by: OCHA

Ukraine Humanitarian Needs and Response Plan 2025 / Part 2: Humanitarian Response

2.9 Monitoring

In 2025, humanitarian partners in Ukraine will continue to monitor and measure progress against the strategic and sectoral objectives of this HNRP to ensure that assistance reaches the most vulnerable people in a timely, effective and principled manner. The monitoring framework is structured around three core components: situational needs and risks, response and funding, and inclusiveness of humanitarian programming.

Situational needs and risks

The major multi-sector assessments, surveys and monitoring activities that have informed the 2024 analysis of needs will continue to support the monitoring of the context, shocks and impacts in 2025, and will be brought together under the following thematic areas.

Situation in front-line areas

  • IOM will conduct front-line monitoring through the Flow Monitoring Assessment and the Frontline Population Baseline Assessment to monitor population flows and identify priority needs in settlements within 25 kilometres of the front line.
  • IOM, in partnership with REACH, will carry out trigger-based Rapid Needs Assessments, developed in coordination with the ICCG, to assess the numbers and needs of people affected by escalations in conflict or disasters.
  • REACH will continue to conduct its Humanitarian Situation Monitoring (HSM) to assess the needs and vulnerabilities of settlements in areas up to 100 kilometres from the front line or Ukraine-Russian border.
  • OCHA will continue to track changes in the front line, intensity of hostilities, humanitarian access and the delivery of humanitarian assistance, which will be brought together under the Front-line Situational Monitoring platform, along with the IOM and REACH outputs as listed above.

Changing needs

  • REACH plans to conduct the annual Multi-Sector Needs Assessment (MSNA), in collaboration with WFP for inaccessible areas, and will continue the complementary HSM Calibration round, the Joint Market Monitoring Initiative, the Infrastructure Damage Assessments and Impact Analyses, and the Hazardous Events Monitoring Initiative, implemented in partnership with the Zoi Environment Network.
  • The Food Security and Livelihoods Cluster will continue to rely on WFP’s Hunger Monitoring Mechanism to track food consumption patterns and resulting negative coping mechanisms.

Displacement of people

  • IOM will continue to monitor the presence and movements of de facto internally displaced people and returnees at the oblast level through the General Population Survey (GPS), assess the presence of registered internally displaced people through the Area Baseline Assessment and track high-priority humanitarian needs, along with changes in these needs, through the Mobility and Needs Assessment.
  • The Camp Coordination and Camp Management (CCCM) Cluster will continue its Collective Site Monitoring, in collaboration with REACH, the United Nations High Commission for Refugees (UNHCR) and the cluster partners to inform on critical needs and priorities for multisectoral response in collective sites.
  • IOM will carry out the Conditions of Returns Assessment to provide multisector location-level analysis and actionable insights on the conditions and sustainability of returns.

Protection

  • The Protection Cluster will monitor the protection environment at community level through the revamped Protection Monitoring Tool, with rapid assessment facility centred in the front-line oblasts. The tool, complementing UNHCR’s nationwide biannual protection survey, will maintain flexibility to more dynamically reflect key risks, vulnerable groups, coping mechanisms and access to services, relevant for both humanitarian and development operational and strategic decision-making.

Winter

  • Ahead of the winter season, REACH plans to conduct a Cold Spots Risk Assessment to help identify areas where cold temperatures intersect with socioeconomic vulnerabilities and high levels of humanitarian needs, drawing upon available secondary data.
  • IOM through the GPS will also include a thematic module on winterization to further assess the seasonal needs.
  • The 2024/2025 Winter Risk Assessment conducted by the World Health Organization (WHO) focuses on cold temperatures as a hazard based on historical weather data (this risk assessment is not a forecast predicting weather trends for the 2024–2025 winter season), vulnerable populations at high risk of public health impacts, health service access and delivery, and the practical actions that could be taken to reduce the risk of adverse health-related outcomes due to severe cold.

All assessment and monitoring initiatives, including those mentioned above, will be made available through the Ukraine Assessment Registry.

Response and funding

The monitoring framework will help track the progress of humanitarian assistance against the planned reach of the 2025 HNRP and provide insights to course-correct for critical gaps and priority needs. The bespoke activity- based reporting platform, which offers integrated modules for planning and response monitoring, will enable clusters to track humanitarian interventions against the response targets and objectives, disaggregated by geographic area as well as by sex, age and disability.

The reporting platform aims to inform routine sectoral and intersectoral analyses to identify critical response gaps and will be complemented with real-time, online interactive dashboards to report on operational presence through “Who Does What, Where, When and for Whom” (5Ws) and the ongoing delivery of humanitarian activities. Cluster inputs will be collated into monthly snapshots and periodic monitoring reports on the implementation of the 2025 HNRP.

Monitoring data will be made publicly available on the ‘ReliefWeb Response’ website and complement cluster- specific products including digital situation reports, maps and interactive dashboards. Refer to the annex, ‘Activity-Based Response Framework and Monitoring Plan’, for the list of monitoring indicators and sex, age and disability breakdowns.

In 2025, humanitarian actors will continue to strengthen the accuracy and timeliness of funding monitoring through better tagging of partner projects in planning frameworks and funding tools, as reflected on the Financial Tracking System (FTS)website. The HCT and ICCG, implementing partners, donors and headquarters-based mechanisms, will continue to monitor funding flows through FTS to advocate for and mobilize resources to close funding gaps and enable partner response to meet humanitarian needs. For the unit-based costing approach, the ICCG will establish a mechanism to provide a forward-looking view of planned interventions but also assist in the monitoring of funding gaps.

Monitoring cross-cutting issues and inclusiveness of humanitarian programming

Humanitarian organizations contributing to the 2025 HNRP commit to the humanitarian principles and quality criteria requirements set out globally and in this HNRP. This includes aligning with global and national guidelines for humanitarian programming, such as inclusion of communities and rights-based organizations in project design and decision-making, evidence-based planning, and timely, inclusive monitoring during project implementation. To this effect, partners will use a tailored Gender and Age Marker for the activity-based approach, disability-inclusive programming, the centrality of protection and inclusion of AAP to ensure high quality programming. When possible, data and analysis will be disaggregated by sex, age and disability. Humanitarian actors will monitor the quality, quantity and timeliness of the response with their partners through regular analysis of the complaints and feedback received, post-distribution monitoring, regular programme monitoring visits, spot-checks, focus group discussions and other monitoring activities.